Team members and stakeholders don’t truly understand why the project exists, leading to confusion and misalignment. □ With a project planĮveryone has a clear view of the context surrounding the project and the rationale for its existence. Here are 6 key differences you’ll see between teams that do and don’t have a project plan. A proper project plan is the most critical element when it comes to delivering success.īut that’s not all. Some plans may be more detailed than others, but there’s hidden value in going through the planning process each time you start a new project.Ī project plan doesn’t just help you stay organized, it motivates your team, gives you data to ask for more resources, and can even help you avoid risks that could derail the entire project. While it might seem like overkill at times, it’s always recommended to create a project plan. Do you really need a plan for every project? Which is, unfortunately, why so many project managers skip the full project planning process. But the end result is worth the effort.Īn actionable project plan becomes the single source of truth for your team - something they can refer back to when they’re lost and rally around when times get tough.īut it’s also a lot of work. How will the project manage quality, balanced against the budget approach and the project schedule? I.e., what is your definition of done?Ī lot goes into building a comprehensive project plan. How will the project identify, monitor, and manage risks? How will stakeholders be informed of the project’s progress and when? Who outside of the project team members needs to be involved in the project? Who is on the project team? What are their individual roles and responsibilities? Will you be able to manage their workload properly? Who and what is needed to achieve the scope of work? When will tasks be completed? And in what order? What work is required to achieve the goals and objectives? Why is this project important to the business? How does it relate to your overall product strategy? Understanding how to make an actionable project plan involves a deep knowledge of all aspects of the planning process. The planning process naturally leads to a project plan. The project plan: also known as a project management plan, is a set of documents that outlines the approach taken to complete the project.The activity of planning is a collaborative team exercise led by the project manager. Project planning: is the process of defining aspects of a project, such as its scope, objectives, benefits, and underpinning tasks.But before we get into what goes into a project plan, it’s important to define two different types of planning you’ll engage in as a project manager: That’s a lot of elements to fit into a single document. Send me the Template! What is a project plan? What does it include?Ī project plan is a collection of formal planning documents that defines your project’s purpose, goal, scope, schedule, necessary resources, known risks, and more. ![]() In this guide, we’ll explain what goes into a proper project plan and give you an easy six-step process for planning any project, big or small. Plan for success and let Planio do the rest.Consider the project risks and how you’ll mitigate them Clarify stakeholders, their roles, and how you’ll communicate with them Assess the budget and resources required to deliver on schedule Summarize the project’s background and purpose How to make an actionable project plan in 6 steps.Do you really need a plan for every project?.What is a project plan? What does it include?. ![]() When in reality, a project management plan is a collection of supporting and interconnected plans - from a stakeholder management plan, to your project schedule, communication plan, and risk management plan.īut bringing all of those resources into a single usable document is no small task. ![]() Unfortunately, many project managers mistake a project plan as simply a list of tasks to complete. So, why do so many PMs still get it wrong? Planning is one of the first skills every project manager learns. Your project plan is the foundation of your entire project and provides an all-in-one guide for how you’ll get from A to B. But while there are countless reasons why projects fail - scope creep, budget overrun, lack of stakeholder support - there’s one roadblock that’s easily avoided.Ī proper project plan is the most critical element when it comes to delivering success. □ Bonus Material: Free Project Plan Templateĭespite all of your hard work, the honest truth is that 70% of all projects will fail to meet their goals. 10 min read How to Write a Project Plan (with free Template).
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